Privacy and Policy
Privacy Policy
1. Introduction
1.1 Nimble Media Limited ("Nimble Media", "we", "us" and "our") is a limited company by guarantee registered in England and Wales (Registration no. 08741853), whose registered office is at: Fraser Ross House, 24 Broad Street, Stamford, Lincolnshire, PE9 1PJ.
Our main trading address is Unit 6 Old Station Yard, Ashwell, Rutland LE15 7SP.
Our VAT number is 174 5562 88.
We operate the website www.nimblemedia.co.uk.
We are a "data controller" for the purposes of the General Data Protection Regulation 2016/679 ("GDPR").
1.2 We are committed to protecting your privacy and processing your personal data fairly and lawfully in compliance with the GDPR. In the course of our activities, we may need to gather and use "Personal Data" about you, meaning any information from which you can be identified, such as your name and contact details.
1.3 This privacy policy ("Privacy Policy") informs you of how we will process your Personal Data and the measures and processes we have put in place to ensure its adequate protection. By using our websites, receiving our services, or contracting with us, you consent to the collection, use, disclosure, and transfer of your Personal Data as set out in this Privacy Policy.
1.4 This Privacy Policy covers all projects and services, including:
Publications: Any publication where the advertising sales and/or production are administered by Nimble Media.
Events: Any event where the sales, organisation, and/or production are administered by Nimble Media.
Other Services: Any other service or project deemed relevant by Nimble Media.
2. Fair and Lawful Processing
2.1 We will process your Personal Data only where:
(a) You have given your consent (which you may withdraw at any time, as detailed in Section 9 below).
(b) The processing is necessary to provide our services.
(c) The processing is necessary for compliance with our legal obligations.
(d) The processing is necessary for our legitimate interests or those of any third-party recipients (as detailed in Sections 7 and 9 below).
2.2 "Processing" means the collection, recording, storage, use, disclosure, and any other form of operations or dealings with your Personal Data.
3. What Personal Data We Collect About You
3.1 We process the following types of Personal Data:
(a) Your name, work email address, and other work contact details.
(b) Your role, position, and/or job title within your employment.
(c) Details of your preferences for types of marketing events.
(d) Details of your visits to our premises and events.
(e) Your career history, ambitions, and aspirations (for any awards event where the sales, organisation, and/or production are administered by Nimble Media).
3.2 In certain circumstances, providing Personal Data may be necessary for us to manage our operations, provide services, or comply with legal obligations. Failure to provide requested Personal Data may mean we are unable to maintain or provide services or products to you and/or your employer.
3.3 We strive to maintain the accuracy and completeness of your Personal Data. Please notify us promptly if there are any changes or inaccuracies (see Section 11 below). We are not responsible for any losses arising from inaccurate or incomplete Personal Data you provide.
4. Financial Data
4.1 In addition to Personal Data, we will also hold financial data you provide on the online QuickBooks system, including invoices, transaction history, and receipts for payments made by your company.
4.2 For those who choose to pay by card, financial data may also be held on the Stripe payment system, including invoice references, card details (type, expiry date, last four digits), and transaction history.
4.3 Access to financial data is strictly limited to the company Director and Accounts team. Information is shared only with relevant parties as necessary.
4.4 Financial information is never disclosed to third parties except:
(a) To comply with legal and regulatory obligations.
(b) To comply with court orders and defend legal rights.
(c) As otherwise permitted or required by law.
5. How We Collect Personal Data
5.1 We collect Personal Data through your interactions with us, including emails, business cards, event sign-ups, and service registrations.
6. Cookie Notice
6.1 What is a cookie?
Cookies are text files that store information about your internet usage in your browser or computer. Some cookies are essential for site operation, while others enhance user experience.
6.2 Types of Cookies We Use:
Strictly Necessary Cookies – Essential for website functionality.
Performance Cookies – Track website usage for improvements. We use Google Analytics for this purpose.
Functionality Cookies – Store user preferences for a better browsing experience.
6.3 How to Turn Off Cookies
You can disable cookies in your browser settings. However, this may affect website functionality. For concerns about cookies, contact Geena Blades at 01780 432930 or geena@nimblemedia.co.uk.
7. How We Use Personal Data
We process Personal Data for the following purposes:
(a) Monitoring compliance with policies.
(b) Promotional and marketing activities.
(c) Money laundering, financial, and credit checks.
(d) Providing requested products or services.
(e) Security and access management.
(f) Contacting you about relevant services and products.
(g) Event invitations, including fundraising events.
(h) Compliance with legal and regulatory obligations.
(i) Compliance with court orders and legal rights.
(j) Other legitimate business purposes.
(k) As permitted by law.
8. International Transfers of Personal Data
8.1 Personal Data may be transferred outside the EEA. We ensure such transfers comply with GDPR safeguards.
9. When We May Disclose Your Personal Data
9.1 We do not sell, rent, or trade Personal Data. We disclose data only as specified in this policy, including:
(a) To organisations we provide services to.
(b) To third-party processors (e.g., cloud providers).
(c) To financial, regulatory, and fraud prevention institutions.
(d) To any prospective buyer in the event of a business sale.
(e) To government, regulatory agencies, enforcement bodies, or courts as required by law.
10. How We Protect Your Personal Data
10.1 We implement technical and organisational measures to safeguard Personal Data against unauthorised access, destruction, loss, or alteration.
11. Your Rights
11.1 You have the right to:
(a) Update, modify, delete, or obtain a copy of your Personal Data.
(b) Restrict or stop data usage.
(c) Request a copy of Personal Data in a suitable format.
11.2 Identity verification may be required for security purposes.
11.3 We reserve the right to charge administrative fees for excessive requests.
12. Retention of Personal Data
12.1 We retain Personal Data only as necessary to fulfil its intended purpose or comply with legal requirements.
13. Updates to This Privacy Policy
13.1 We may update this Privacy Policy. Updates will be posted on our website.
13.2 Last updated: 7 April 2021.
14. Contact Us
For privacy concerns, contact us at:
Email: vicky@nimblemedia.co.uk
Post: Nimble Media Ltd, Unit 6, Old Station Yard, Ashwell, Oakham, Rutland LE15 7SP
15. Complaints to the Regulator
You may lodge a complaint with the Information Commissioner's Office at Wycliffe House, Water Lane, Wilmslow, Cheshire, SK9 5AF.
